Configuring Document Images
This functionality allows you to customise documents’ header and footer sections with images of your choice, thus enabling you to display specific images per document type (i. e. booking confirmations sent to your American customers can show different logos than those sent to your European customers). Ultimately, this means that any time you require header/footer changes; you can do it on your own without referring to Dolphin Dynamics.
NOTE: The header section orIf you want several images (logos) to be present on your header/footer, you need to combine them into one image and may need to speak to your graphic designer for this.
To upload an image to Dolphin
Choose Search -> Document Images from the main menu and the Image Search window opens.
Enter the image name to retrieve an image or type a space and Search to retrieve the list of the images available.
To add an image, click the Add The Add/Edit Document Image window opens.
The required fields are detailed below, the following image reflects the effect on the image section on your documentation.
Image Name: Type the image name which can be any name you like such as “Header” or “Footer”
Section Height: This field allows you to set the height of the section that will contain the header or footer image. For header images, you should set this to at least the height of the image and somewhat higher if you want to introduce some white space above or below the image. For footer images, you should set this to at least the height of the image and higher if you want some white space above or below the image.
Image Width/Height: The dimensions that you want the image to fill on the document in centimetres.
Horizontal Offset: The value entered in this field is the number of centimetres from the left-hand margin the image should be positioned.
Vertical Offset: The value entered in this field is the number of centimetres the image will be displayed from the top of the section in which the image is displayed.
Image Type: This will be defaulted to Document and greyed out.
Source Image URL: Use this option if you would like to link to an image that is stored on a publicly accessible server or to a website (Note: HTTPS links are not supported). Using this option will mean that the document pulls the image from the website whenever it is printed.
Image: Use this option if the image is stored on your network rather than a public website. Click the Select button to browse to the desired image. If your system is hosted by Dolphin then you will need to expand Computer and navigate to Local Disk (C: on DC-xxxx), where xxxx is your database name. Using this option will save your image into the Dolphin database from which the image will be pulled when the document is printed
Save: Click on the Save button to save a copy of the image previously loaded in the Dolphin database to your local computer. You will need to browse to the location where you would like to store it. Then enter the name and file type extension for the file you are saving.
Maintain Aspect Ratio: Select this checkbox to keep the width and height settings proportional. In other words, with this selected, if you increase the Height dimension by 50% the width dimension will automatically increase by 50% as well. Normally you should keep this selected to prevent the image from becoming distorted as you adjust its dimensions.
Suppress for Printer: Select this check box to suppress the image when the document is sent to the Printer at print time.
Suppress for Email: Select this check box to suppress the image when the document is sent via Email at print time.
Suppress beyond first page: Select this check box to suppress the image beyond the first page.
Suppress for Window: Select this check box to suppress the image when the document is sent to the preview Window at print time.
Suppress for Fax: Select this check box to suppress the image when the document is sent to the Fax at print time.
Preview: Once you have selected an image file, this area becomes populated with the image. The quality of the image may look grainy, this is expected. To test the image quality, you should view the document on-screen or printed
Prev/Next: Use these buttons to navigate from one image to the previous or next one.
OK: Click OK to save all the settings selected.
Cancel: Click Cancel to close the window and discard any changes made.
Guidelines on image sizing and suggested image resolution
The image types supported by Dolphin are:
The table below provides some guidance on the trade-off between quality of image and the impact that has on file size when emailing a document. Generally, the higher the resolution the better the quality but the larger the document will be when emailed as a PDF.
Digital image dimensions are measured in pixels. In order to determine the height and width of the image you need in pixels to achieve your desired “Output resolution” and height and width on the document, you need to use the following formula:
Printed width x desired output resolution / 2.54 = Required width in pixels
Printed height x desired output resolution / 2.54 = Required height in pixels
The following third party link will do this calculation for you http://www.vesterkopi.dk/en/help/561-convert-cm-to-pixels.
If you want your logo to be 5cm wide and 2cm tall on the document and printed at 150 DPI quality then you need to adjust your logo to the following dimensions in pixels:
5 x 150 / 2.54 = 295 pixel width
2 x 150 / 2.54 = 118 pixel height
If you want your logo to be 12cm wide and 3.5cm tall on the document and printed at 200 DPI quality then you need to adjust your logo to the following dimensions in pixels:
12 x 200 / 2.54 = 945 pixel width
3.5 x 200 / 2.54 = 276 pixel height
- You can experiment with higher DPI values above 200dpi, but depending on the output medium, you may not see any benefit in terms of image quality.
- The higher the DPI value, the bigger the physical file size will be and this could cause document production and display to be slower than normal and prevent the email from being received by the recipient.
To view the current pixel dimensions for an image, using Windows Explorer, right-click on the image and select Properties. Click to view the Details tab and here you will view the current Width and Height.
To change the pixel height and width of an image or change the resolution you will need to use image editing software or alternately you can contact a digital agency that will be able to make the changes for you. Please find a further article on a third party online software that can help with resizing your imagery. Image Resizing Software.